Invoices API

List invoices

List all invoices for an account:

GET /invoices

Response

Status: 200 OK
[
  {
    "id": 351,
    "sourceID": null,
    "description": "HP ProLiant BL260c servers",
    "invoice_nr": "36798292-A",
    "invoice_date": "2017-11-19",
    "amount": "7200.0",
    "created_at": "2017-11-22T14:32:28-06:00",
    "updated_at": "2017-11-22T14:33:06-06:00",
    "project": {
      "id": 7497,
      "subject": "Digital Operations Center (DOC)"
    }
  },
  {
    "id": 396,
    "sourceID": null,
    "description": "APC NetShelter rack",
    "invoice_nr": "170092403",
    "invoice_date": "2017-11-20",
    "amount": "1408.0",
    "created_at": "2017-11-28T12:01:50-06:00",
    "updated_at": "2017-11-28T12:01:50-06:00",
    "project": {
      "id": 7497,
      "subject": "Digital Operations Center (DOC)"
    }
  },
  "..."
]

The response contains these fields by default. Filtering and pagination are available to reduce/limit the collection of invoices.

Collection Fields

By default the following fields will appear in collections of invoices:

Obtain a different set of fields using the ?fields=parameter.

Sorting

By default a collection of invoices is sorted descending by invoice_date.

The following fields are accepted by the ?sort=parameter:

Get a single invoice

GET /invoices/:id

Response

Status: 200 OK
{
  "amount": "7200.0",
  "attachments": [
    {
      "name": "HP 36798292-A.pdf",
      "uri": "https://itrp.s3-accelerate.amazonaws.com/...",
      "inline": false,
      "size": 520410
    }
  ],
  "capital_expenditure": true,
  "created_at": "2017-11-22T14:32:28-06:00",
  "description": "HP ProLiant BL260c servers",
  "id": 351,
  "invoice_date": "2017-11-19",
  "invoice_nr": "36798292-A",
  "po_nr": "PO33729-01",
  "quantity": 2,
  "remarks": "These are the 2 servers for the DOC project.",
  "service": {
    "id": 24,
    "name": "Service Management (ITRP)",
    "localized_name": "Service Management (ITRP)",
    "provider": {
      "id": 45,
      "name": "Widget Data Center, External IT",
      "account": {
        "id": "widget",
        "name": "Widget International"
      }
    }
  },
  "source": "4me",
  "sourceID": null,
  "supplier": {
    "id": 32,
    "name": "HP"
  },
  "unit_price": "3600.0",
  "updated_at": "2017-11-22T14:32:28-06:00",
  "project": {
    "id": 7497,
    "subject": "Digital Operations Center (DOC)"
  }
}

The response contains these fields.

Create a invoice

POST /invoices

When creating a new invoice these fields are available.

Response

Status: 201 Created
{
  "amount": "...",
  "...": "..."
}

The response contains all fields of the created invoice and is similar to the response in Get a single invoice

Update a invoice

PATCH /invoices/:id

When updating a invoice these fields are available.

Response

Status: 200 OK
{
  "amount": "...",
  "...": "..."
}

The response contains all fields of the updated invoice and is similar to the response in Get a single invoice

Fields

amount
Readonly decimal — The Amount field contains the product of the Unit price field value and the Quantity field value.
attachments
Readonly aggregated Attachments
capital_expenditure
Optional boolean, default: false — The Capital expenditure box is checked when the invoice amount is to be depreciated over time.
created_at
Readonly datetime — The date and time at which the invoice was created.
description
Required string (max 220) — The Description field is used to enter a short description of what was acquired.
id
Readonly integer — The unique ID of the invoice.
invoice_date
Required date — The Invoice date field is used to specify the date on which the invoice was sent out by the supplier.
invoice_nr
Required string (max 128) — The Invoice number field is used to enter the invoice number that the supplier specified on the invoice.
po_nr
Optional string (max 128) — The PO number field is used to enter the number of the purchase order that was sent to supplier.
project
Required reference to Project — The Project field is set to the project for which the costs specified in the Amount field were incurred.
quantity
Required decimal, default: 1 — The Quantity field is used to enter the number of units that were acquired.
remarks
Optional text (max 64KB) — The Remarks field is used to add any additional information about the contract that might prove useful.
service
Readonly reference to Service — The Service field is automatically set to the “service”:/help/service that is linked to the project.
source
Optional string (max 30) - See source
sourceID
Optional string (max 128) - See source
supplier
Optional reference to Organization — The Supplier field is used to select the organization from which the invoice was received.
unit_price
Optional decimal — The Unit price field is used to enter the amount that the supplier has charged per unit that was acquired.
updated_at
Readonly datetime — The date and time of the last update of the invoice. If the invoice has no updates it contains the created_at value.