Tasks API

• List tasks
• List tasks relevant for API user
• Get a single task
• Create a task
• Update a task
• Fields

List tasks

List all tasks for an account:

GET /tasks

Response

Status: 200 OK

[
  {
    "created_at": "2016-03-14T03:14:17-06:00",
    "category": "implementation",
    "finished_at": null,
    "sourceID": null,
    "updated_at": "2016-03-14T03:14:17-06:00",
    "member": {
      "name": "Barney Turban",
      "id": 58
    },
    "subject": "Inform approvers and requesters of the completion of the change",
    "id": 95,
    "impact": "none",
    "team": {
      "name": "Windows Servers",
      "id": 14
    },
    "status": "registered",
    "completion_target_at": "2016-03-15T16:33:00-06:00"
  },
  "..."
]

The response contains these fields by default. Filtering and pagination are available to reduce/limit the collection of tasks.

States

The following states are available:

• /tasks/finished: List all finished tasks
• /tasks/open: List all open tasks

Collection Fields

By default the following fields will appear in collections of tasks:

id sourceID subject impact category status team member completion_target_at finished_at created_at updated_at

Obtain a different set of fields using the ?fields= parameter.

Sorting

By default a collection of tasks is sorted descending by id.

The following fields are accepted by the ?sort= parameter:

id sourceID subject impact category status team member completion_target_at finished_at created_at updated_at

List tasks relevant for API user

List all tasks that are part of a change which manager is the API user:

GET /tasks/managed_by_me

List all tasks that are assigned to one of the teams that the API user is a member of:

GET /tasks/assigned_to_my_team

List all tasks that are assigned to the API user:

GET /tasks/assigned_to_me

List all approval tasks that are assigned to the API user and which status in different from ‘Registered’:

GET /tasks/approval_by_me

Response

The response is similar to the response in List tasks

Get a single task

GET /tasks/:id

Response

Status: 200 OK

{
  "created_at": "2016-03-14T03:14:13-06:00",
  "category": "approval",
  "sourceID": null,
  "finished_at": "2009-02-04T08:51:00-06:00",
  "anticipated_assignment_at": null,
  "updated_at": "2016-03-14T03:14:13-06:00",
  "supplier": null,
  "new_assignment": false,
  "member": null,
  "manager": {
    "name": "Carla Cluster",
    "id": 54
  },
  "instructions": null,
  "assigned_at": "2009-02-03T03:08:00-06:00",
  "change": {
    "id": 238,
    "subject": "Install new rack"
  },
  "supplier_requestID": null,
  "subject": "Service owner approval and floor space assignment for new rack",
  "start_at": null,
  "id": 2,
  "planned_duration": 12,
  "planned_effort": null,
  "required_approvals": 3,
  "impact": null,
  "team": null,
  "status": "approved",
  "source": "web",
  "completion_target_at": null,
  "template": {
    "id": 28,
    "subject": "Service owner approval"
  },
  "custom_fields": null,
  "waiting_until": null
}

The response contains these fields.

Create a task

POST /changes/:change_id/tasks

When creating a new task these fields are available.

Response

Status: 201 Created

{
  "anticipated_assignment_at": "...",
  "...": "..."
}

The response contains all fields of the created task and is similar to the response in Get a single task

Predecessors and Successors

When a new task is added to an existing change, it can be inserted at any position in the change’s workflow. To do this, the predecessor(s) and successor(s) can be specified for the new task. The following is a CURL example for creating a new task with two predecessor relations and one successor relation:

$ curl -u "api-token:x" -H "X-4me-Account: wdc" -X POST -d '{"subject":"Perform extra manual test","category":"implementation","planned_duration":10,"team_id":128,"impact":"none","predecessor_ids":[21126,21127],"successor_ids":[21128]}' https://api.4me.com/v1/changes/5694/tasks

Update a task

PATCH /tasks/:id

When updating a task these fields are available.

Response

Status: 200 OK

{
  "anticipated_assignment_at": "...",
  "...": "..."
}

The response contains all fields of the updated task and is similar to the response in Get a single task

Fields

anticipated_assignment_at

Readonly datetime — The Anticipated assignment field shows the date and time at which the task is currently expected to be assigned.

assigned_at

Optional datetime — The Assigned field is automatically set to the current date and time when the task is assigned.

attachments

Readonly aggregated Attachments

category

Required enum — The Category field is used to select the category of the task. Risk & impact tasks are used to help plan changes. Approval tasks are used to collect approvals for changes. These can be used at various stages in the life of the change. Implementation tasks are added to changes for development, installation, configuration, test, transfer and administrative work that needs to be completed for the implementation of the change. Valid values are:

• risk_and_impact: Risk & Impact
• approval: Approval
• implementation: Implementation

change

Required reference to Change — The Change field shows the ID and subject of the change to which the task belongs.

completion_target_at

Readonly datetime — The Completion target field shows the date and time at which the task is expected to be completed.

created_at

Readonly datetime — The date and time at which the task was created.

custom_fields

Optional custom fields — Custom fields provided in JSON format by the UI Extension that is linked to the related change template.

finished_at

Optional datetime — The Finished field is automatically set to the date and time at which the task is saved with the status “Failed”, “Rejected”, “Completed”, “Approved” or “Canceled”.

id

Readonly integer — The unique ID of the task.

impact

Optional enum — The Impact field is used to select the extent to which the Service Instances related to the task will be impacted by the completion of the task. Valid values are:

• none: None - Service Not Degraded
• low: Low - Service Degraded for One User
• medium: Medium - Service Down for One User
• high: High - Service Degraded for Several Users
• top: Top - Service Down for Several Users

instructions

Optional text (max 64KB) — The Instructions field is used to provide instructions for the person to whom the task will be assigned.

manager

Readonly reference to Person — The Manager field shows the person who is selected in the Manager field of the change that this task belongs to.

member

Optional reference to Person — The Member field is used to select the person to whom the task is to be assigned. This field’s value is null in case of an approval task with multiple approvers (see Approvals).

new_assignment

Readonly boolean — default: false

note

Optional text (max 64KB) — The Note field is used to provide information for the person to whom the task is assigned. It is also used to provide a summary of the actions that have been taken to date and the results of these actions.

planned_duration

Required integer — The Planned duration field is used to enter the number of hours it is expected to take for the task to be completed following its assignment, or following its fixed start date and time if the Start no earlier than field is filled out.

planned_effort

Optional integer — The Planned effort field is used to specify how much time the member is expected to spend working on the task.

required_approvals

Optional integer, default: 1 — The Required approvals field is used in approval tasks to specify the number of approvers who need to have provided their approval before the status of the task gets updated to “Approved”.

source

Optional string (max 30) - See source

sourceID

Optional string (max 128) - See source

start_at

Optional datetime — The Start no earlier than field is only used when work on the task may not start before a specific date and time.

status

Optional enum, default: registered — The Status field is used to select the current status of the task. Valid values are:

• registered: Registered
• declined: Declined
• assigned: Assigned
• accepted: Accepted
• in_progress: In Progress
• waiting_for: Waiting for…
• failed: Failed
• rejected: Rejected
• completed: Completed
• approved: Approved
• canceled: Canceled

subject

Required string (max 255) — The Subject field is used to enter a short description of the objective of the task.

supplier

Optional reference to Organization — The Supplier field is used to select the supplier organization that has been asked to assist with the completion of the task.

supplier_requestID

Optional string (max 255) — The Supplier request ID field is used to enter the identifier under which the request to help with the execution of the task has been registered at the supplier organization.

team

Required reference to Team — The Team field is used to select the Team to which the task is to be assigned.

template

Required reference to Task Template — The Template field contains the link to the task template that was used to register the task.

updated_at

Readonly datetime — The date and time of the last update of the task. If the task has no updates it contains the created_at value.

urgent

Optional boolean, default: false — When the task has been marked as urgent, the Urgent field is set to true.

waiting_until

Optional datetime — The Waiting until field is used to specify the date and time at which the status of the task is to be updated from waiting_for to assigned. This field is available only when the Status field is set to waiting_for.

work_hours_are_24x7

Optional boolean, default: false — When set to true, the completion target of the task is calculated using a 24x7 calendar rather than normal business hours.